Password-less Authentication Guide

Last Updated: August 2025
Reading Time: 5 minutes

CallGrid uses modern, password-less authentication to keep your account secure while making login simple. No more forgotten passwords, no more password resets, no more security risks from weak passwords.

🔐 Why Password-less?

Traditional passwords are the weakest link in security:

• 81% of breaches involve compromised passwords
• Average person manages 100+ passwords
• Password reuse creates vulnerability chains
• Phishing attacks target password entry

CallGrid's password-less system eliminates these risks while making login faster and more convenient.

🚀 Login Methods

Google Sign-In (Recommended)

The fastest and most secure way to access CallGrid.

First-Time Setup

1. Visit app.callgrid.com
2. Click "Continue with Google"
3. Select your Google account
4. Authorize CallGrid access
5. You're logged in!

Benefits

• One-click login thereafter
• Inherits Google's security (2FA, device verification)
• No CallGrid-specific credentials to manage
• Automatic security updates from Google

Security Features

• OAuth 2.0 protocol
• No password stored with CallGrid
• Google's advanced threat detection
• Session management through Google

Email Magic Links

Perfect for users without Google accounts or when accessing from new devices.

How It Works

1. Visit app.callgrid.com
2. Enter your email address
3. Click "Send Magic Link"
4. Check your email (arrives within 60 seconds)
5. Click the secure link
6. You're logged in!

Magic Link Security

• Links expire after 15 minutes
• Single-use only (can't be reused)
• Tied to your specific email
• Encrypted and unique each time

Email Delivery Tips

• Check spam/junk folders
• Whitelist noreply@callgrid.com
• Ensure email is typed correctly
• Use the most recent link sent

🚪 Signing Out

Properly signing out ensures your account remains secure, especially on shared devices.

How to Sign Out

1. Click your profile icon (top right corner)
2. Select "Sign out" from the dropdown menu
3. Confirm your action when prompted "Are you sure you want to sign out?"
4. Click "Sign Out" button to complete

Quick Access Menu

Your profile dropdown provides quick access to:

• Profile: Personal settings and theme customization
• Users: Team management (Admin only)
• Billing: Payment and usage information
• Sign out: Secure logout option

When to Sign Out

• Using a shared or public computer
• Switching between multiple CallGrid accounts
• Finished working for the day on non-personal devices
• Before leaving your workstation unattended
• If you notice any suspicious activity

Sign Out Best Practices

• Always sign out on shared devices
• Clear browser data after signing out on public computers
• Don't rely on browser close to end session
• Verify you're signed out before leaving

🛡️ Security Best Practices

For Google Sign-In Users

1. Secure Your Google Account
2. • Enable 2-factor authentication
   • Use a strong Google password
   • Review connected devices regularly
   • Set up recovery options
2. Monitor Access
3. • Check "Last account activity" in Google
   • Review authorized applications
   • Remove CallGrid access if compromised
   • Use Google's security checkup

For Email Magic Link Users

1. Email Security
2. • Use a secure email provider
   • Enable 2FA on your email
   • Don't forward magic links
   • Report suspicious emails
2. Device Security
3. • Only login from trusted devices
   • Use private/incognito mode on shared computers
   • Always sign out when done
   • Clear browser data on public computers

💻 Managing Sessions

Active Sessions

• View all active login sessions
• See device types and locations
• Remote logout capability
• Automatic timeout after inactivity

Session Settings

• Remember Me: Stay logged in for 30 days
• Auto-Logout: After 2 hours of inactivity
• Concurrent Sessions: Unlimited across devices

Ending Sessions Remotely

1. Login from any device
2. Go to Account Settings
3. View "Active Sessions"
4. Click "End Session" for any device

🔧 Troubleshooting Login Issues

Google Sign-In Problems

"Access Blocked" Error

• Clear browser cookies
• Try incognito/private mode
• Disable browser extensions
• Use a different browser

Wrong Google Account

• Sign out of Google completely
• Clear browser data
• Choose correct account carefully
• Remove incorrect account authorization

Authorization Failed

• Check internet connection
• Disable VPN temporarily
• Update browser to latest version
• Contact support if persistent

Email Magic Link Issues

No Email Received

1. Check spam/junk folders
2. Verify email address spelling
3. Wait full 2 minutes
4. Try "Resend Link"
5. Check email server status

Link Expired Message

• Request a new link
• Use within 15 minutes
• Don't bookmark magic links
• Use the most recent email

Link Not Working

• Copy/paste full URL if clicking fails
• Try a different browser
• Disable security extensions
• Check firewall settings

🔄 Switching Authentication Methods

From Email to Google

1. Log in via email magic link
2. Go to Account Settings
3. Click "Link Google Account"
4. Authorize CallGrid
5. Use Google sign-in going forward

Managing Multiple Methods

• Both methods can be active
• Use either one to login
• Same account access regardless
• Security settings apply to both

🚨 Security Alerts

CallGrid monitors for suspicious activity:

• Login from new location
• Multiple failed attempts
• Unusual access patterns
• Concurrent sessions spike

Alert Actions

• Email notification sent
• Review recent activity
• Force logout all sessions
• Contact support if not you

👥 Team Access Considerations

For Admins

• Each user needs individual login
• No shared credentials allowed
• Monitor team login activity
• Remove access immediately when needed

For Team Members

• Personal email required
• Can use either authentication method
• Same security standards apply
• Individual accountability maintained

📱 Mobile Access

Mobile Browser Login

• Same methods as desktop
• Touch ID/Face ID after login
• Mobile-optimized interface
• Session management identical

Coming Soon: Mobile App

• Biometric authentication
• Push notification login
• Enhanced security features
• Offline data access

🆘 Emergency Access

Locked Out Completely?

1. Try Alternative Method
2. • If Google fails, use email
   • If email fails, try Google
2. Contact Support
3. • Email: support@callgrid.com
   • Include account details
   • Verification required
3. Account Recovery
4. • Proof of ownership needed
   • Admin can restore access
   • 24-hour response time

💡 Pro Tips

1. Bookmark the Login Page
2. • app.callgrid.com
   • Avoid phishing sites
   • Check URL carefully
2. Set Up Both Methods
3. • Google for daily use
   • Email as backup
   • Test both periodically
3. Regular Security Reviews
4. • Monthly session check
   • Update recovery options
   • Review account access
   • Monitor login alerts
4. Profile Menu Navigation
5. • Quick access to all account features
   • Always visible in top right
   • One-click sign out